Neuro diverse Inclusive Events: Creating accessible experiences for all.
- MEaT Insights
- 5 days ago
- 4 min read
Updated: 5 days ago
One of the content sessions that really stood out at the recent (The Meetings Show Asia Pacific) in Singapore was regarding neuro diversity in events.
"I've always been interested in inclusivity within events. Be that disability, gender, neuro diverse. It's something that I feel as event planners we can really do more and should do more regards events. The topic of neuro diversity is particular personal as my eldest son has Autism. But in terms of planning within events, it was only really raised properly to me at a conference I attended last year in the US.
Since that conference it is something that has really raised my awareness and curiosity. But also my determination that we recognise and fully plan for neuro diverse attendees and delegates. The following is my review and take on a research paper by "Australian Psychological Society" highlighting ways we can make events more welcoming, comfortable and empowering." - James Bacon (CEO: We Are MEaT)
Overview:
Designing Neurodiverse Inclusive Events: Creating Accessible Experiences for All is a hands-on resource developed by the Australian Psychological Society to support event planners in designing environments that are truly inclusive—particularly for Neurodivergent attendees.
With 1 in 5 people estimated to be Neurodivergent, it’s increasingly likely that your attendees include individuals with Autism, ADHD, dyslexia, or other neurodevelopmental differences. These individuals often face barriers at events due to overwhelming sensory environments, rigid program structures, unclear communication, or lack of supportive services. There guide equips you with practical tools and insights to ensure your events are not only accessible—but welcoming, comfortable, and empowering.
Whether you’re planning a conference, trade show, networking event, or internal corporate meeting, these strategies can be applied at any scale. The guide also introduces an event endorsement framework (Tranquillity, Sensory, and Neurodiverse levels), offering a way to benchmark and promote your commitment to inclusion.
This isn’t about checking a compliance box—it’s about creating events where all attendees can show up as themselves, engage meaningfully, and leave feeling seen, supported, and valued.
Inclusive design isn’t just good practice—it’s great event planning.
Sensory-smart design strategies for managing sound, lighting, scents, and visuals to reduce overstimulation
Furniture and layout tips that promote comfort, movement, and inclusion for diverse bodies and mobility needs
Program structure guidance for breaking up long sessions, providing movement breaks, and offering flexible participation
Communication best practices using plain language, clear visuals, and pre-arrival information to reduce anxiety
Digital and tech accessibility including captions, screen reader-friendly materials, and user-friendly apps
Support service protocols to help your team assist Neurodivergent attendees with confidence and empathy
Rethinking Events Through a Neurodiverse Lens
The Shift Toward Inclusive Events
In a world that celebrates diversity, inclusivity must extend beyond race, gender, or physical accessibility. Neurodiversity—embracing the spectrum of human neurocognitive functioning—is a crucial frontier. Neurodivergent individuals, including those with Autism, ADHD, dyslexia, Tourette’s, and others, make up 10–20% of the global population. Yet, most events still overlook their needs.
Why It Matters for Event Professionals
Imagine an attendee overwhelmed by flickering fluorescent lights or struggling to process verbal-only instructions in a bustling conference hall. For many Neurodivergent individuals, events can feel like minefields of sensory and cognitive overload. The APS guide urges planners to move beyond awareness into tangible action, embedding inclusion into every layer of event design.
Who Should Pay Attention?
This isn’t just for large conferences or medical symposia. Corporate meetings, workshops, product launches, even festivals—any event that brings people together—benefits from inclusive design. Whether you're a venue manager, planner, or host, this guide gives you the blueprint for meaningful accessibility.
Building Events for Comfort, Not Just Compliance
Designing Sensory-Friendly Spaces
Event environments can either support or stress Neurodivergent attendees. Here are some simple yet powerful changes:
Sound: Minimize loud announcements and background music. Provide a quiet retreat room with soft seating and noise insulation.
Lighting: Avoid harsh fluorescents. Use dimmable, warm-toned lights. Lava lamps and natural light can create a calming ambiance.
Visuals: Opt for muted colours, low-clutter signage, and simple wayfinding tools. Avoid flashing screens or high-contrast decor.
Smell: Go fragrance-free. Use neutral cleaners and provide clean air with purifiers.
Tactile Engagement: Offer sensory tools like stress balls, fidget items, and quiet crafts like colouring books.
Furnishings and Layout
Flexible seating—bean bags, floor cushions, and standing tables—can transform comfort levels. Ensure seating for people with mobility needs, chronic pain, and larger bodies. Use rugs and yoga mats to encourage movement or rest as needed.
Program Design with Real Attention Spans
Typical event sessions stretch 45 minutes or longer. But for most people (Neurodivergent or not), focus starts fading after 20–30 minutes. Shorter sessions with regular breaks, movement-friendly rooms, and flexible entry/exit policies support everyone's ability to engage meaningfully.
Communication, Tech & Culture: The Heart of True Inclusion
Clarity Starts Before Arrival
Anxiety can spike before someone even sets foot in your venue. Send visual-rich, detailed pre-event info covering:
Venue maps
Sensory-friendly zones
Bathroom accessibility
Food options
What to expect step-by-step
This reduces uncertainty and helps attendees prepare in ways that support their needs.
Use Technology Thoughtfully
Accessibility isn't a feature—it’s a foundation. Make sure your apps, slides, and videos are screen reader-compatible. Provide closed captions. Share digital materials in advance. Let attendees know if sessions are recorded or streamed for flexible engagement.
Support Staff Make the Difference
Train your team to recognize distress cues, respond with calm empathy, and offer help without pressure. Use visible identifiers like sunflower lanyards (for invisible disabilities) and provide discreet support booths.
Build a Culture of Inclusion
Celebrate individuality. Respect pronouns. Use inclusive language. Create feedback loops so Neurodivergent voices guide improvement. The most inclusive events aren’t just accessible—they’re affirming.
Get Endorsed for Your Efforts
The APS offers endorsement levels—Tranquillity, Sensory, and Neurodiverse—that help you benchmark your event’s inclusivity and demonstrate commitment to attendees.
Final Thoughts: Inclusion as Innovation
Designing with Neurodivergence in mind isn’t about adding extras—it’s about rethinking norms. These adjustments don’t just benefit Neurodivergent individuals. They improve events for everyone. In today’s event landscape, inclusion is innovation.
Ready to take your event to the next level? Get in touch with our team and let's start planning!
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